Procurement Specialist

Meet our Team

We represent Hitachi Vantara to enterprise clients across industries, establishing business relationships to understand customer challenges so that we can deliver profitable business for Hitachi products, services and solutions. We collaborate as a team and cross-functionally to ensure the success of our customers; success that is celebrated and shared. Our solutions bring value to every line of business and we need people like you to build those deep relationships and to passionately articulate our value proposition.



What you'll be doing

The timely and accurate processing of Supplier data, purchasing requisitions management, creation and submission of Purchase Orders to suppliers, managing questions and responses from the business, and other duties as assigned. The role involves promoting Procurement best practices and assisting in purchasing related reporting and the month end process. Train and educate business requestors on policies, processes and procedures. Support of PO requestors in setting up PO requisitions correctly and assist in resolving their issues. Participate in initiative of establishing Purchasing culture across the supported regions. This role will own the "new/modify vendor process" including timely processing of new vendors and vendor updates according to SOX rules and business requirements.

Essential Functions
1. Vendor Master Data and Purchasing
• Validate purchase requisitions against company policy
• Create Purchase Orders in Oracle Purchasing
• Submit Purchase Orders to suppliers
• Resolve supplier PO related queries
• Communicate PO status to requestors
• Handle exceptions
• Resolve queries (internal and external) in a timely and professional manner
• Maintain open PO's in the Oracle Purchasing system
• Track purchase order process
• Promote proactive receipting by purchase requestors
• Promote purchasing best practices to improve process efficiency
• Ad hoc and scheduled reporting to internal and external customers
• Assist in purchasing card administration if required 80% of time
5. Month End
• Assist in month end tasks to finalize the AP module and completing purchasing period 5% of time
6. Reporting
• Ad hoc reporting to internal and external customers 5% of time
7. Assist in wider team duties
• Assist in mail sorting, supplier administration and purchasing card administration if required
• Ensure that Hitachi's core values (Customer Focus, Community, Openness, Ownership and Leadership) are adhered to 5% of time
8. Perform Other Duties as Required
• Actively supports company change programs and acts as a role model for solution selling
• Performs other duties as required.
• Completes all job functions as per department and organization policies and procedures.
• Maintains current knowledge in present areas of responsibility (e.g. attends ongoing educational programs).
• Demonstrates responsibility for scope of position/own standard of practice.
• Demonstrates full knowledge of current position's and department's relationship to flow of Services.
• Demonstrates understanding of knowledge of organizational strategy and objectives 5% of time

What you bring to the team

Essential
• Experience in procurement/buying and master data management
• Ability to interact with stakeholders in multiple languages
• Time management, professionalism, drive and resilience, problem solving, developing people, building relationships, delivering quality service, feedback and learning
• Attention to detail - The role will involve the timely and accurate processing of vendors forms, including bank details, purchase requisitions and purchase orders
• Numerical ability - Especially relevant to vendor master data, bank details
• Problem solving - Query resolution related to a variety of issues is required on a regular basis
• Excellent administrator - The role involves handling, processing and managing a large volume of documentation
Desirable
• Knowledge of Oracle iProcurement, iExpense and Payables
• Experience of working directly with multiple countries and cultures in a finance capacity
• Shared Service Center experience
• Competency in other APAC, Latin America, and European languages

COMPETENCIES REQUIRED
Essential
• Fluent in English (both written and oral)
• Ability to interact with stakeholders in multiple languages
• Time management, professionalism, drive and resilience, problem solving, developing people, building relationships, delivering quality service, feedback and learning
• Attention to detail - The role will involve the timely and accurate processing of vendors forms, including bank details, purchase requisitions and purchase orders, and other tasks as assigned
• Numerical ability - Especially relevant to vendor master data, bank details
• Problem solving - Query resolution related to a variety of issues is required on a regular basis
• Excellent administrator - The role involves handling, processing and managing a large volume of documentation
Desirable
• Knowledge of Oracle Procurement and Payables
• Experience of working directly with multiple countries and cultures in a finance capacity
• Shared Service Centrer experience
• Competency in other APAC, Latin America, and European languages

Our Company

Hitachi Vantara is part of the Global Hitachi family. We balance innovation with an open, friendly culture and the backing of a long-established parent company, known for its ethical reputation. We guide customers from what's now to what's next by unlocking the value of their data and applications to solve their digital challenges, achieving outcomes that benefit both business and society.

Our people are our biggest asset, they drive our innovation advantage and we strive to offer a flexible and collaborative workplace where they can thrive. Diversity of thought is welcomed and our employee base is represented by several active Employee Resource Group communities. We offer industry leading benefits packages (flexible working, generous pension and private healthcare) and promote a creative and inclusive culture. If driving real change gives you a sense of pride and you are passionate about powering social good, we'd love to hear from you.

Our Values

We strive to create an inclusive environment for all and are open to considering home working, compressed/flexible hours and flexible arrangements. Get in touch with us to explore how we might be able to accommodate your specific needs.

We are proud to say we are an equal opportunity employer and welcome all applicants for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. With Japanese roots going back over 100 years, our culture is founded on the values of our parent company expressed as the Hitachi Spirit:

Wa - Harmony, Trust, Respect

Makoto - Sincerity, Fairness, Honesty, Integrity

Kaitakusha-Seishin - Pioneering Spirit, Challenge