Job ID: R0010216
Date Posted: Jul 7, 2022
Segment: Smart Life
Business Unit: Hitachi High-Technologies
Company Name: Hitachi High-Tech America, Inc.
Profession (Job Category): Finance
Job Type (Experience Level): Experienced
Job Schedule: Full time
NOTICE: Hitachi High-Tech America, Inc. (“HTA”) requires all employees to be fully vaccinated against COVID-19. All new hires will be required to provide proof of their vaccination status prior to their start date and will need to receive the second dose of the Pfizer or Moderna vaccine or the single dose of the Johnson & Johnson vaccine on or before January 4, 2022, or no later than two weeks prior to their start date with HTA, unless they request and receive a medical or religious accommodation.
POSITION TITLE: Accounts Payable Analyst (Trade)
POSITION STATUS: Full-Time
WORK LOCATION: Schaumburg, IL
WORK STYLE DESIGNATION: Hybrid (+50% Remote)
WORK STYLE REQUIREMENT: Thursdays in Office (Weekly)
This position is responsible for owning the accounts payable responsibilities relating to the trade activity of the company. Key functions include reviewing and analyzing of the disbursement documents submitted by the sales divisions, ensuring that proper approval is contained on the documents, and that payments are made according to established payment terms and conditions. This position must validate that foreign currency transactions are processed according to business terms and that no adverse effects are expected by the company relating to foreign exchange losses taking the foreign exchange cash position into account. The individual in this position must also adhere to compliance with Annual Audit requests and Sarbanes-Oxley procedures. The individual is required to drive effective communication between Finance and Divisional Employees in order to create positive working relationship. The individual in this role will handle large dollar transactions, therefore accuracy, thoroughness and organization are skills highly required.
Trade invoice Handling
Analyze accounts payable weekly activity ensuring that invoices are properly approved, submitted timely, and are accurate for payment
Schedule payments of trade invoices for weekly Check/ACH runs
Process cash disbursements via checks and wire transfers
Review and maintain accounts payable balances. Resolve any pending issues with
Division staff related to old outstanding invoices
Maintain invoices submitted early by sales divisions until payment due date Implement and maintain record keeping responsibilities in compliance with retention laws and regulations
Calculate foreign exchange gains and losses on foreign currency transactions and properly record journal entries
Journalize and post all cash disbursements related to trade payables
Record journal entries for monthly Mexican affiliate company (HTMX) commissions
Take responsibility for all audit requests associated with Trade Payables area and ensure timely submission and accuracy of data. Work closely with auditors to submit and explain PBC schedules.
Manage open items of AP Trade, AP Accruals, and Advance Payments
Forward Exchange Contracts
Work with Treasury team to be informed on the established foreign exchange (FX) contract and when funds are settled.
Process wire transfers to HHT Pooling Account and perform offsetting AP entries utilizing HHT Pooling Scheme
Miscellaneous Items/Projects Perform AP intercompany reconciliation for annual audit, analyze differences and work with divisions to resolve any discrepancies Analyze and maintain foreign currency account balances related to trade transactions
(i.e. prepare yen forecast to manage yen position closely)
Monitor vendor master records in SAP (i.e. bank information) Cross Training with Non-Trade and Reporting teams Participate in special projects as assigned (i.e. provide AP samples for SOX compliance, workload analysis, process improvements, etc.)
EDUCATION, LICENSES, AND/OR CERTIFICATION REQUIREMENTS
EXPERIENCE AND TRAVEL REQUIREMENTS
SKILLS AND ABILITIES REQUIREMENTS
Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [email protected]