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Accounts Payable Analyst

Location: Schaumburg, Illinois, United States
Job ID: R0010216
Date Posted: Jul 7, 2022
Segment: Smart Life
Business Unit: Hitachi High-Technologies
Company Name: Hitachi High-Tech America, Inc.
Profession (Job Category): Finance
Job Type (Experience Level): Experienced
Job Schedule: Full time
Remote: No

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Description

NOTICE:  Hitachi High-Tech America, Inc. (“HTA”) requires all employees to be fully vaccinated against COVID-19.  All new hires will be required to provide proof of their vaccination status prior to their start date and will need to receive the second dose of the Pfizer or Moderna vaccine or the single dose of the Johnson & Johnson vaccine on or before January 4, 2022, or no later than two weeks prior to their start date with HTA, unless they request and receive a medical or religious accommodation.

POSITION TITLE:             Accounts Payable Analyst (Trade)                                   

POSITION STATUS:                         Full-Time

WORK LOCATION:                          Schaumburg, IL

WORK STYLE DESIGNATION:      Hybrid (+50% Remote)         

WORK STYLE REQUIREMENT:    Thursdays in Office (Weekly)

POSITION SUMMARY

This position is responsible for owning the accounts payable responsibilities relating to the trade activity of the company.  Key functions include reviewing and analyzing of the disbursement documents submitted by the sales divisions, ensuring that proper approval is contained on the documents, and that payments are made according to established payment terms and conditions.  This position must validate that foreign currency transactions are processed according to business terms and that no adverse effects are expected by the company relating to foreign exchange losses taking the foreign exchange cash position into account.  The individual in this position must also adhere to compliance with Annual Audit requests and Sarbanes-Oxley procedures.  The individual is required to drive effective communication between Finance and Divisional Employees in order to create positive working relationship.   The individual in this role will handle large dollar transactions, therefore accuracy, thoroughness and organization are skills highly required. 

PRIMARY RESPONSIBILITIES

Trade invoice Handling  

Analyze accounts payable weekly activity ensuring that invoices are properly approved, submitted timely, and are accurate for payment

Schedule payments of trade invoices for weekly Check/ACH runs

Process cash disbursements via checks and wire transfers

Review and maintain accounts payable balances.  Resolve any pending issues with

Division staff related to old outstanding invoices

Maintain invoices submitted early by sales divisions until payment due date Implement and maintain record keeping responsibilities in compliance with retention laws and regulations

Financial Reporting

Calculate foreign exchange gains and losses on foreign currency transactions and properly record journal entries

Journalize and post all cash disbursements related to trade payables

Record journal entries for monthly Mexican affiliate company (HTMX) commissions  

Take responsibility for all audit requests associated with Trade Payables area and ensure timely submission and accuracy of data.  Work closely with auditors to submit and explain PBC schedules.

Manage open items of AP Trade, AP Accruals, and Advance Payments  

Forward Exchange Contracts

Work with Treasury team to be informed on the established foreign exchange (FX) contract and when funds are settled.

Process wire transfers to HHT Pooling Account and perform offsetting AP entries utilizing HHT Pooling Scheme

 Miscellaneous Items/Projects Perform AP intercompany reconciliation for annual audit, analyze differences and work with divisions to resolve any discrepancies Analyze and maintain foreign currency account balances related to trade transactions

   (i.e. prepare yen forecast to manage yen position closely)

Monitor vendor master records in SAP (i.e. bank information) Cross Training with Non-Trade and Reporting teams Participate in special projects as assigned (i.e. provide AP samples for SOX compliance, workload analysis, process improvements, etc.)


 

EDUCATION, LICENSES, AND/OR CERTIFICATION REQUIREMENTS

  • Bachelor’s degree in Accounting and or Finance preferred

EXPERIENCE AND TRAVEL REQUIREMENTS

  • Minimum 3 years related corporate accounting experience required
  • No travel requirements.

SKILLS AND ABILITIES REQUIREMENTS

  • Knowledge of GAAP, IFRST, GAAS, Sarbanes Oxley, and financial reporting requirements
  • Strong computer skills required, Advanced Microsoft Excel Skills, Word, SAP a plus, Basware a plus
  • Excellent verbal and written communication skills
  • Accuracy – ability to perform work accurately, thoroughly, timely)
  • Critical Thinker – ability to initiate and carry out change
  • Organization – highly organized person required – ability to maintain proper files/records and the ability to prioritize tasks and work

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [email protected]

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