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Accounts Payable Coordinator (Part-time)

Location: Waupaca, Wisconsin, United States
Job ID: 735593WP
Date Posted: Jun 21, 2022
Segment: Metals
Business Unit: Hitachi Metals
Company Name: Waupaca Foundry, Inc.

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Waupaca Foundry, Inc. is North America's leading supplier of iron castings and has a history of innovation with a legacy of product quality. Waupaca Foundry employs approximately 4,400 people company-wide.
Waupaca Foundry is committed to relentless improvement, forward-thinking sustainability initiatives, and providing a reliable experience to the millions who use our castings every day. Our goal is to employ individuals who take pride in their work within a culture of continual innovation.
Waupaca Foundry is proud to be an employer of choice for those driven and skilled individuals seeking rewarding careers by producing top quality castings.

You will be right at home at Waupaca Foundry.

Cast Your Own Future.
More information is available on our website www.waupacafoundry.com

Accounts Payable Coordinator (Part-time)

The Accounts Payable Coordinator will be a part-time position ranging from 24-28 hours per week. The schedule for this position will fall between the hours of 7am - 5pm; however, the number of days worked in the week (i.e. 3, 4 or 5 day schedule) is flexible. The position will report to the Accounting Manager and at a broad level, be responsible for processing payments, and controlling expenses by receiving, processing, verifying and reconciling vendor invoices. The position is located in Waupaca, WI.

RESPONSIBILITIES :

  • Understanding of 3-way matching principle.
  • Verify that invoices, check requests and expense reports have complete information and the necessary approvals prior to processing.
  • Research prior/past due balances noted on invoices to determine if prior balances have been paid or not. If not yet paid, contacts appropriate parties to ensure backup is obtained and put through normal review and approval process to ensure outstanding balances are resolved appropriately and timely.
  • Answer Accounts Payable phone inquiries and emails.
  • General clerical duties as related to job responsibilities (data entry, collating, photo copying, filing, etc.).
  • Match vendor invoices with packing slips.
  • Prepare invoices for weekly check run report.
  • Sets up, maintain and file all AP files and paperwork, electronically.
  • Resolve purchase order, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
  • Review vendor statements and fully resolve issues.
  • Assist in monthly closings, including A/P pick-ups.

This is not an exhaustive list of duties or functions and may not necessarily comprise all of the "essential functions" for purposes of the ADA.

EDUCATION/EXPERIENCE REQUIREMENTS :

  • No experience required if person has a Bachelor's Degree or Associate's Degree in Accounting (completed or in process).
  • No Degree required if the person has adequate work experience in accounting / book keeping.

ADDITIONAL QUALIFICATIONS/SKILLS :

  • Strong organizational and communication skills a must.
  • General knowledge of accounting principles.
  • SAP is the primary accounting software used in this role, so SAP experience is beneficial but not required.
  • Ability to manage multiple projects and tasks.

If selected for consideration, candidates must successfully complete a selection process that includes interviews, reference check/verification, and a pre-employment drug screen.

BENEFITS :

  • Participation in retirement plans.
  • Free gym membership.

Waupaca Foundry is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
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